Governing Council 10 meeting Sept 26, 2024
Attendees: Jaime Sanchez, Frank Lupton, Cari Bellendorf, Shannon Wilson, Lisa Beverlin
Absent: Laura Jenkins, Josiah Woodfield
Meeting was called to order via teleconference at 5 pm PST by Chairman Jaime Sanchez.
Old Business: Minutes from the last meeting were reviewed and approved.
Treasurer’s Report: Treasurer was not present, but the previously posted financial statement was reviewed and approved in his absence. Moved to accept by Cari and seconded by Frank.
New Business: Committee Reports: No new reports from last month.
A discussion on adding new Serama varieties to the standard was conducted, Frank offered guidance as to the procedure that new varieties must pass through for full implementation:
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The Governing Council decides via majority vote whether to begin the process of adding the variety.
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A passed majority vote on adding a variety then tasks the Judges Committee to define the standard for the new variety.
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The Show Committee is then tasked with the Structure of the proposed class, and adapting our points structures and shows to include the new proposed variety.
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The Governing Council again votes to approve the work of the Judges and the Show Committees prior to final acceptance and implementation of the new variety.
Frank moved and Shannon seconded a motion [beginning the process outlined above] to accept into the SCNA, the class currently called “Modern Malaysian.” Motion passed unanimously, this will proceed to the Judges and Show Committees.
Elections Committee has been created for the upcoming Governing Council Representative Election - members Krissy McLaughlin, Lisa Beverlin, Angela Panacci, & Scott Massingill. Ballots are all set and ready to be emailed out by Krissy October 1st. Ballots close Oct 14th.
A Temporary Judging License has been requested due to timing conflicts between the proctoring and the grading of the judges exam for a new judge. GC members saw no issue with this, and unanimously supported the Judge’s Committee recommendation to approve the temp license.
The CBL Committee will be making some additional proofreads and associated edits and will submit the updated edits for GC approval in time for a Special Election to the membership before the end of the year to approve the annual edits.
Youth Scholarship - Offering a scholarship has been discussed for several years, but not implemented. GC members discussed, and would like to see this progress forward. A member will contact Jer to clarify the original intent of the Scholarship. (Is it to support SCNA graduating seniors regardless of major, or opened up to any breed poultry exhibiting youth majoring in poultry science?) Ways and Means Committee will be responsible for distribution of scholarship monies.
Engagement - GC discussed ways to improve online engagement of members on the Dues Paid SCNA Facebook Group. It was suggested that the District Committee be in charge of monthly engagement, perhaps offering prizes, photo contests, etc. to boost member engagement. Lisa moved Cari Seconded to create a $25 off coupon code for voters in the special election for the American Serama Poster, to ship the American Serama Poster to voters at the price of shipping.
Jaime has created an SCNA T-shirt design that all of the GC members like. A Poll will be created on the Dues Paid membership group to determine if there is any interest in purchasing it from the membership.
SCNA Inventory - Chairman Jaime requested a written inventory of all SCNA materials that the SCNA has on hand - items, how many we have, and where they are located (several items are spread throughout member’s locations). Krissy and Jenifer were not in attendance to provide inventory of items in their possession, however Shannon reported she has hundreds of posters and will provide an exact count soon.
Current procedure of preventing the currently seated GC access to any and all previous business and discussion conducted by prior year’s GC’s was discussed. It was a point of discussion that this created a handicap to the efficiency of the workings to the current GC, when unfinished business or lessons learned are sealed and not available to the currently seated GC. It was proposed that all GC annual pages be opened up to all current GC members, with support from the members of the GC.
Lisa moved to adjourn and Frank seconded, motion passed unanimously.
Minutes recorded by Lisa Beverlin, Clerk