Meeting details:
Date: March 13, 2025
Time: 7pm eastern
Place: Phone meeting
Facilitator: Josiah Woodfield
Attendees:
- Angela Heili
- Frank Lupton
- Jaime Sanchez
- Jen Lawyer
- Josiah Woodfield
- Krissy McLaughlin
Absent:
- Laura Blouin Jenkins
- Blake Faucheux
Topics:
National Meet Location:
** AMENDED MARCH 28 to include more detail on why Florida was chosen***
There were 3 bids for Nationals submitted. Florida had rescinded their bid the day of the meeting, due to the host venue not being available last minute. This is why the original minutes said only 2 bids were initially discussed. On the phone meeting, it was suggested that Florida should try and secure a second option for a venue, as the opportunity for a first time nationals in D3 would give geographical advantage to multiple districts. it was a unanimous decision to table the Nationals vote for one week, to give Florida the chance to secure another venue. A venue was able to be secured 4 days after the meeting. A vote on Nationals was done on March 26th (after the meeting in which these minutes reflected) where majority voted for District 3.
- Discussed 2026 National Meet venue options
- Two potential venues: Poultry Congress in Massachusetts and Cajun Classic in Louisiana
- Massachusetts and Louisiana both presented as potential venues
- Decided to give Angela from Florida a week to research potential Florida venue
- Unanimously voted to table National Meet location decision until March 21st on Facebook
- Motion Made by Jaime Sanchez
- Seconded Jen Lawyer
- New – Why is National show before Semi National. Introduced by Jaime Sanchez
- Venue availability
Grievance Committee:
- Discussed situation involving 2 individuals
- One individual indicated he is leaving the organization/no longer involved. He has both posted such on facebook and in communications with Chairman Woodfield.
- Consensus to let his membership naturally expire without further action
Judges Committee (Jaime Sanchez):
- Committee is working to update the exam
- Committee is exploring online options for the written test
Show Secretary (Jen Lawyer):
- Recommendation – Sanction deadline to be 2 weeks before show date
- Youth Program – patches or other incentives, tier exhibitor recognition.
- Working on Audits
District Chair (Angela Heili):
- Working on youth virtual show(s)
- Gift backs for youth VS exhibitors
- Recommend brainstorming programs to encourage youth to transition to adult exhibitors (retention)
- Create a program similar to “Bantam Bucks”
- Ask a judge portal
Tech Committee
- Working on internal Intranet for file and records storage.
- Writing internal policy documents
- Working with Jaime to put judges exam online
CBL Committee
- Working to edit CBL
- Edits to be broken down to manageable sections and voted on several time throughout the year.
- Action item – Special Election first of June with initial changes to CBL
Treasury Report (Blake)
- Supplied via facebook:
Jerry and I have been working to transition treasury responsibilities from him to me. I am now added to our banking accounts and am actively monitoring and managing the PayPal account, including recording and reporting all activities. All correspondence related to the bank will be sent to my home address moving forward. Jer Schex is still handling money transfers and payments that I am not yet fully familiar with. Additionally, Krissy McLaughlin has been sending Jerry and me monthly emails with website receipts and disbursements, which we include in our financial activities. I am responsible for posting all monthly financial activities to both the SCNA Paid Dues page and the GC page. I will also be preparing a summary of the previously shared 10-year financial report to be included in an upcoming newsletter.
Motion to Adjourn – Jen Lawyer
Second by Frank